This agreement is between the parent or guardian of the registered camper ("you") and HigherGrade Tutoring ("the camp", "we", "us") for participation in Summer Math Camp 2026 (August 4–15, 2026) at Sheridan College — Trafalgar Campus, in Oakville. Our terms and Code of Conduct are written in our own words and follow the standards used by the Halton District School Board (HDSB). Please read this with your camper before submitting.
1. Participation & informed consent
I give permission for my child to take part in HigherGrade Tutoring's Summer Math Camp and its scheduled activities, on campus and around the campus grounds, for the full run of the program. I confirm the information in this registration is accurate, and I will notify the camp of any changes to medical, contact, or pickup details.
2. Assumption of risk
I understand that camp activities, including time spent moving around a college campus, carry inherent risks that cannot be fully removed even with reasonable care, and that accident, injury, illness, or loss is possible. This includes the everyday bumps, scrapes, and minor injuries that are a normal part of an active day program. Knowing this, I voluntarily accept those inherent risks on behalf of my child and our family.
3. Medical & emergency care
If my child is injured or becomes ill and I cannot be reached, I authorize camp staff to arrange the emergency medical care they reasonably judge necessary, including calling emergency services and arranging transport to a hospital. I am responsible for the cost of that care. I have disclosed any allergies, medical conditions, or medications the camp needs to be aware of.
4. First aid for minor injuries
I authorize camp staff to provide basic first aid for minor injuries — for example, cleaning and covering a small cut or scrape, applying a cold pack for a bump or bruise, or removing a splinter. The camp keeps a stocked first aid kit on site, and basic first aid is provided by designated staff. Because minor bumps and scrapes can happen in any active program even when staff take reasonable care, I accept that these minor injuries are an inherent part of camp, and I do not hold the camp responsible for them, to the extent set out in section 7. Anything beyond a minor injury is handled under section 3, and I will be contacted as soon as reasonably possible.
5. Independent time (optional — see the checkbox below)
Some campers value a short period each day to relax and move around with a bit more independence. If you opt in using the checkbox below, your child may take part in up to one hour of independent time per day, within a defined set of indoor areas on campus that we identify in advance (for example, the cafeteria, student lounge, and library, to be confirmed). During independent time:
- Campers stay inside the permitted indoor areas only, and do not leave the buildings or the campus;
- Campers sign out and sign back in with a staff member, move in pairs or small groups (a buddy system), and return by a set time;
- Staff remain present in and around these areas and check on campers regularly, but campers are not under direct, continuous, one-to-one supervision during this time and may be out of a staff member's direct line of sight at points.
By opting in below, I confirm I have read this description and understand the level of supervision provided during independent time, and I accept the everyday risks that come with my child having less direct supervision during this short period. If I do not opt in, my child stays with a supervised group for the full day.
6. No accident insurance provided
As is the case with the HDSB, HigherGrade Tutoring does not provide accident or medical insurance for participants. Coverage for personal injury, illness, or loss of or damage to personal property is the family's responsibility, and we recommend arranging student accident insurance if you wish to be covered.
7. Release & indemnity
To the fullest extent permitted by law, I release HigherGrade Tutoring, its student instructors, organizers, and volunteers, together with Sheridan College, from claims for injury, loss, or damage arising out of ordinary participation in the camp, including minor injuries and the everyday risks of independent time, except where caused by gross negligence or willful misconduct. I agree not to hold these parties responsible for incidents that occur despite reasonable supervision and care.
8. Photographs & media
Photo and video consent is optional and is handled by the separate checkbox below. If you do not check it, we will not use your child's image in our promotional materials.
9. Cancellation & refunds
The registration fee helps us reserve space, materials, and refreshments in advance. If you need to withdraw, please contact us as early as possible. Refunds for cancellations close to the start date may be limited. If the camp itself is cancelled by us, your fee is refunded in full.
Code of Conduct
Our Code of Conduct is adapted from the HDSB Code of Conduct, which is based on the Ontario Provincial Code of Conduct (PPM 128). It promotes responsibility, respect, civility, kindness, and academic excellence, and applies to every camper, instructor, and family member while at camp.
Every camper is expected to:
- Treat all members of the camp community with dignity and respect;
- Use respectful and kind words and actions when communicating, in person and online;
- Demonstrate honesty and integrity in their work and on the final exam;
- Take care of camp materials and of the Sheridan College facilities and property;
- Follow the reasonable instructions of camp staff;
- Stay within permitted areas during independent time, follow the sign-out process, and return at the agreed time;
- Seek help from a staff member to resolve conflict peacefully, and report bullying when they see it.
The following are not permitted at camp:
- Bullying or harassment of any kind, including cyberbullying;
- Threatening or intimidating others, inflicting bodily harm, or encouraging others to do so;
- Possessing a weapon of any kind, or using any object to threaten or intimidate;
- Hate-motivated speech or behaviour, or any form of discrimination;
- Possessing, using, or sharing alcohol, cannabis, vapes, or illegal drugs;
- Vandalism, theft, or damage to camp or campus property.
Consequences. We use a progressive approach: most issues are handled with a reminder and a conversation. Serious or repeated breaches may lead to a call home, removal from an activity, or removal from camp without refund. We will always contact you before any major step.
Consent & agreement
Using the checkboxes below, please make your optional choices for photo & video consent and independent time. By checking the agreement box and submitting this registration, I confirm that I am the parent or legal guardian of the camper named in this registration, that I have read and understood this agreement and the Code of Conduct, that I have had the chance to ask questions, and that I agree to its terms on behalf of my child and our family.